Medical coding is made up of 3 categories.
- ICD-10 – International Classification of Disease 10th edition = DIAGNOSIS CODE
- CPT – Current Procedure Terminology = PROCEDURE CODE
- Modifiers and Qualifiers = Additional information to explain the procedure
These universal coding categories are intended to explain both what and why for any medical procedure or encounter. If done correctly, the codes themselves replace the need for a narrative. I like to look at the Why, before the What. Why do I believe this procedure has Medical Necessity? If the patient is suffering from certain health conditions i.e., Diabetes, Heart Failure, Pregnancy, Sleep Apnea, Acid Reflux or Infection or certain symptoms i.e., Dry Mouth, Pain, Loss of Function, Bone Atrophy or Loss of Teeth, then I can start to travel down the medical billing path.
ICD-10 Codes – Diagnosis Code
- Updated annually on 10/1. Approximately 66,000 codes.
- Are designed to get more specific with length. 3-7 digits, always in this format: S42.001A – Fracture of unspecified part of right clavicle, initial encounter for closed fracture.
- Maximum of 12 ICD-10 Codes per claim, 4 ICD-10 Codes per procedure. Always list the primary diagnosis code, i.e., diagnosis, conditional, problem, or other reason for a visit first, then list codes for any supporting or coexisting conditions.
- External cause codes W21.11XD, Struck by a baseball bat, the subsequent encounter is always last, and are required for any trauma or injury.
Common ICD-10 Codes:
Once on this path, I now need to convert my CDT – Dental Procedure Codes into CPT – Medical Procedure Codes, this is called cross coding. Many insurances require a CPT code to be used, while others will accept CDT codes or certain procedures. However, as of October 2018, CDT codes, or D codes, will not be accepted by medical payers. This means that EVERY procedure code must be submitted with a CPT code.
CPT Codes – Procedure Codes
Choosing your CPT codes – Cross Coding
There are several ways to learn cross coding. You can google code by code, you can invest in numerous coding books or you can take a course. But one thing is certain, insurance payers will not assist you with this in any way. Unfortunately, they are in the business of NOT paying. At a great course, you will learn the most common procedure codes, their relevant cross codes and when to use them. You will also have access to a coach and have ongoing resources, as you can’t learn it all in 2 days. Here are a few examples, of the codes we teach at our course.
Common CPT Codes:
Once you have established the cross code, you need to add any additional information like tooth number, location in the mouth or exceptions. We use modifiers and qualifiers to do this.
Modifier and Qualifiers
- Add additional information about a procedure, CPT or HCPCS
- Up to 4 modifiers per procedure can be used
- No limit on the number of qualifiers per procedure code
So the basics of coding and billing are learning how to use the 3 categories, ICD-10 Codes, CPT, and Modifiers and Qualifiers. Putting these codes together, in the right order, is like writing a narrative to the insurance company.
The above example reads like this.
The patient was seen after hours for a level 3 office visit and presented with a cracked tooth and was in acute pain due to trauma. Tooth #8 was cracked and had pulpitis and required a root canal, build-up, and crown. #9 was non-restorable, due to a fracture and was a hopeless tooth that was lost. An extraction, Graft, Implant, and Abutment Supported Crown were required. All of this was due to an accident when the patient was struck by an object while playing tackle football.
Notice the 52 modifier at the end of the bone graft. That indicates that the graft was not obtained by the patient, which is how the code is written.
The second example reads like this.
Patient was seen for a level 3 office visit for an abscess, causing acute pain. After taking a panoramic x-ray, it was determined that tooth #1,16,17 and 32 were not erupting properly and were impacted. #32 and #1 also had an active infection, consistent with a periapical abscess. To remove the source of the infection, treat the abscess and relieve the pain, extractions were necessary. Due to the complexity of the extraction and need to create a flap to access #32, additional sutures, above normal treatment, were required.
Once you can understand medical billing as a language, it is fairly simple to write your narrative in code. I hope that these definitions and examples shine a little light onto the world of medical billing and coding. Next post I will walk you through case presentation, how to build patient value for medical building and how to create estimates for patients, when you don’t know the insurance allowable.